Project Lead

Posted 4 months ago

The key objectives of this position are:

The Project Lead will provide oversight on the assistALL project. He will collaboratively work with the other staff and key partners and functions including, Grants Management, Application Development, Sign Language Quality Control and relevant members of the departments according to the donor requirements. It also includes working closely with relevant government entities at national, regional and local level.

  • Overall management of the Project
  • Establish effective working relationship, adequate referral and networking with relevant LNGOs, INGOs, UN agencies, and other civil society groups for project implementation.
  • Ensure excellence in implementation in terms of impact, reporting, and timeliness
  • Stay abreast of donor compliances and requirements
  • Enhance staff capacity and position Signs Media Kenya Limited to ensure donor compliance and GSMAIF  grant minimum standards.
  • Capacity building of Project team members on compliance requirements
Expected End ResultsWeight (%)Indicators / Focal Areas
Provide overall project management and complianceProject goal and impact are achieved through effective and efficient project management.50%Project phase in, phase out, transition and sustainability planning and extension of project  as required.Phase and Yearly budget, details implementation plan, and operational strategy are in place and approved in line with Project Design and donor requirements.Project budget utilization achieved by 100%.Baseline survey, project review and evaluation are in place according to the schedule.High quality coordination maintained in local, regional and National level.Systems aligned with donor requirements.Use performance management to ensure high quality output and performance of staffs.Project team provided with comprehensive documentation and each project staff clarified on project deliverables.Support teams in SMK Ltd (Finance, Logistic, Programming, SLI etc) are clarified on procedures and reporting process quality and timeline.Regular meetings conducted among Project team  members on progress work and further analysis on needs for change to donor requests through open and constant channels of communications with donorsOperationalize the Grant agreement, review meetings, and follow-up on agreed milestones as well as project start-up meetings with all key stakeholders.Provide strong servant leadership, encourage, support, coach and mentor the project team, ensuring capacity is built and appropriate results are attained.Develop and ensure appropriate tools and strategy to monitor the progress and quality and impact of the project and its implementationAssist in resolving issues that comes up during project implementation.Immediately communicate significant issues that may come across to the Managing DirectorLead the recruitment process in the Project team whenever the case arises to hire new staff to manage the project
Capacity Building Organizes training, reflection, lessons learned workshops Leading to increased Project impact10%Facilitate for building capacity of Project Team and support staffDissemination of lessons learnt and best practices from major program interventions.Support staff so that they have enough capacity/necessary skills to engage withEnsure that systems are in place to support effective project compliance and positive audit results, and that staff understands this system and follow it accordinglyContribute and communicate for similar project development to the donors as necessary
Networking and Advocacy Developing and sustaining work relationship with internal/external stakeholders of SMK Limited20%Develop strategic relationship and partnership with key stakeholders at National, Regional and County Level.Interact, build and nurture effective working relationships withrelevant  GO/NGOs,  United  Nations  Agencies,  and  Civil  Society Organizations dealing with persons with hearing disabilities in order to foster coordination, collaboration and partnership in developing assistALL.Serve as a resource person for disseminating knowledge and skills to GO/NGO and other institutions for SMK Ltd profiling.Established adequate referral linkage of project target groups with the appropriate service providers, policy makers and other stakeholders.Educate on the key advocacy issues and plans to PWDs and NGOs and other relevant departments of SMK LtdPut efficient systems in place will that will positively and qualitatively impact the relationships with donors and other beneficiaries.
Financial Management/Policy adherenceAccountability and quality management system in place10%Ensure minimum Risk in the project implementation and deliverables.Ensure internal control mechanisms are in place.Ensure 100% compliance of procurement policy both in SMK Ltd and from the grant funder.Ensure 100% compliance to government regulations.Ensure and monitor the allocation of resources in the most efficient and cost effective way while aiming for the highest quality of implementation.Monitor on monthly basis actual expenditures and compare them with the implementation model, budget requirements, review the budget if needed with the project accountant and other stakeholders who are implementing the project
Documentation and Reporting10%Ensure Monthly, quarterly, semi-annual, annual and other program and financial reports are prepared, placed and documented in time aligning with project design and donor requirement.Develop reports as and when requiredEnsure assistALL database management is maintained in Project as per SMK Ltd PoliciesEnsure Qualitative reporting and implementations models are maintained.Capture evidences of good practices on a regular basis.
OtherAnything else requested by the Managing Director to support the quality of assistALL App. 

Requirements

  • Bachelor’s degree in Business Administration, Finance or Strategic Management
  • Diploma in Sales and Marketing
  • Over 5 years experience in managing projects from design to implementation
  • Strong communication and interpersonal skills
  • Demonstrated depth of experience and effectiveness preferably in an NGO context in working with community/grassroots people and organizations, special focus on persons with disabilities.
  • Decision making and problem solving skills
  • Experience in using logical frameworks and project monitoring
  • Knowledge of Microsoft Office, particularly Word and Excel

Please send your CVs and cover letter to careers@signsmediake.com on or before 9th of June 2021.Please indicate clearly on the email subject the position applied for. Applicants are encouraged to go through our social media handles to familiarize themselves with our operations. Persons with disabilities are highly encouraged to apply.  

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